Job Description:
This Procurement Card Administrator manages the ACPS’ Procurement Card (“P-Card”) Program. This includes but is not limited to: supervising the day-to-day operations of the Program; providing customer service and training for cardholders; auditing credit card transactions for compliance with the state’s and ACPS procurement policies, procedures and processes. The position is responsible for communicating with financial institutions regarding fraudulent and disputed charges. The position resolves cardholder issues internal and external to ACPS.
This position reports to the Director II – Procurement and General Services
Qualifications:
Education: A minimum of an Associate Degree from an accredited college or university with a major in business management, contract management, purchasing, paralegal or related fields; two or more years related experience and/or training in purchasing; or equivalent combination of education and experience.
Certificates & Licenses: Valid Driver’s license required, or the ability to obtain one.
Experience: P-card administration background. Previous experience working with a public entity is preferred
Key Competencies:
- Knowledge of ordinances, rules and regulations governing purchasing operations
- Excellent internal and external customer service skills
- Ability to define problems, collect data, establish facts, and draw valid conclusions
- Ability to train cardholders, reconcilers, and approvers
Essential Functions:
- Perform audits on all cardholder transactions and expense reports in MUNIS (or via paper form) on a monthly basis; monitor Procurement Card activity and usage patterns; investigates unusual charges and recommends appropriate action. The position is responsible for following up with cardholders on any questionable charge and clarifying all issues with departmental supervisors
- Prepare, run, and review various reports in Excel, Bank of America Works, and MUNIS on a daily or weekly basis
- Serve as reference helpdesk for cardholder questions and assisting cardholders with various issues. Provide training over-the-phone and in-person
- Create, modify, suspend, and/or cancel cardholder accounts as needed during normal business hours and off hours. Must be available to handle 24-hour / 7-day emergency calls as needed
- Propose and implement policy and procedure changes as part of continuous improvement of the P-Card Program. Ensure that all policies and procedures are strictly followed
- Serve as the liaison between ACPS and the credit card provider, as required. Provide testing and assist in the development of ongoing card software upgrades and enhancements
- Performs other duties and assists with projects as assigned
Clearance:
- Criminal Justice Fingerprint/Background Clearance
- Tuberculosis Skin Test
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